MORRISTOWN CITY COUNCIL MINUTES

Work Session/Budget

July 25, 2011 

Members Present:     Mayor Darrel Hopman, Council members Jeff Lang, Lisa Karsten, Stephanie Culhane

Absent:                      Michelle Voegele 

Others Present:         Becky Kuball, City Clerk, Virginia Schmidtke Deputy Clerk 

A budget work session of the Morristown City Council was called to order on Monday, July 25, 2011 at 7:00 p.m. in the Council Chambers at 402 Division Street South by Mayor Darrel Hopman. 

Water/Sewer Plant: There was some discussion on what requirements the city would need when placing an ad for the Water/Sewer plant operator. 

Council reviewed the proposed 2012 Budget. 

A copy of work papers are on file. 

Motioned by Karsten seconded by Lang motion carries unanimously to adjourn at 9:20 p.m. 

Next Regular Meeting August 1, 2011 at 7:00 p.m. 

Becky Kuball

City Clerk

MORRISTOWN CITY COUNCIL MINUTES
Regular Meeting
July 12, 2011 

Members Present: Mayor Darrel Hopman and Councilmember’s, Lisa Karsten, Stephanie Culhane and Michelle Voegele

Members Absent: Jeff Lang 

Others Present:       Becky Kuball City Clerk, Virginia Schmidtke, Tim Minske, Rich Revering, Jack Schwichtenberg,  Jack Blackmer, Steve Nordmeier, Dave Sanderson, Kellie Bartsen-Williams, Jason Sell, Mark Pittman, Troy Dahle, Adam Uittenbogaard, Mark Morris, Leon Gregor 

A regular meeting of the Morristown City Council was called to order on Tuesday July 12, 2011 at 7:02 p.m. in the Council Chambers at 402 Division Street South by Mayor Darrel Hopman.

 The Pledge of Allegiance was recited. 

Additions and corrections to agenda: New Business “i” PeopleServices Contract and “j” Sidewalk on Franklin Street

Motion by Karsten seconded by Culhane motion carries to make the additions to the agenda 

Motion by Voegele seconded by Culhane and motion unanimously carries to approve the Consent agenda Departmental reports approved are, the Minutes of the Regular Meeting Held June 6, 2011, Police Report, PeopleServices Report, Community Center Report and Zoning Board Report, Skywarn report. Removing from consent agenda the Fire Department Report and Maintenance Report. 

Fire Department Report: Dahle requested permission to apply for a grant to upgrade to 800 MHz radios at a cost to the city of $19208.18 If the grant is approved the grant amount would be $76,832.73 making a total of $96,040.91 for the upgrade. Fire Department would also like the council to approve firefighter physicals for a cost of $60 each and quantitative fit testing for $27.50 each.

Motion by Voegele seconded by Culhane motion carries to accept the fire department report as presented. 

Motion by Culhane seconded by Voegele motion carries to pay for the $60 physical and $27.50 for the quantitative fit testing for each firefighter. 

Motion by Culhane seconded by Voegele motion carries to go forward with the grant application for the 800 MHz radios. 

Maintenance Report: Minske would like to thank Jerry Voegele for some skid loader work he did for the city at no charge. Also Adam Uittenbogaard and Troy Dahle for their help on the volleyball court before Dam Days. City Truck was broken for about two weeks Dahles moved the compost pile at the brush site. Rice County is talking about closing their shop in Morristown. Revering questioned if anyone has talked about giving it to the city. Morris stated that Dan Morris was approached about it and they would like either the township or the city to have the building and that they would get in touch with the city if they do decide to close. Nordmeier: baseball field, there has been some problems with the school maintaining the field. They mow it weekly, but it needs to be done twice a week as it grows really fast with the fertilizer that was applied to it. Nordmeier will set up a baseball association meeting to discuss what can be done about it. There is a lot of dog feces on the field. Minske is wondering what we can do to minimize this problem. Minske questioned if we could put up more signs at the ball park, he will get in touch with Kristina Green about making some signs. Minske would like to paint the parking lot this summer, and get quotes for the handicap parking spots.

Motion by Karsten seconded by Culhane motion carries to approve the maintenance report as presented. 

Schmidtke went over Financial Report Month Ending May 31, 2011. Schmidtke handed out the budget worksheet.

Motion by Karsten seconded by Culhane motion unanimously carries to accept the financial report dated May 31, 2011 as presented. 

Comments and Suggestions: Schwichtenberg stated that the coffee club purchased a new flag for the community center with the money they charge for coffee in the morning, they are looking for another small purchase that they could make and donate to the city.

Morris stated that there was a meeting with Brakemeier properties about violations and what they need to do to become compliant with city ordinances. Brakemeier would like to start working with the city on this. Brakemeier stated he has some conflict with some of the violations. He was informed that it was turned over to the city so if he wanted to try and make a compromise he would need to talk to the city council as it is out of the zoning board’s hands. Blackmer stated that the city needs to have the attorney write the letter and once the letter is written he has 15 days to pay or contest it and then he can sit down with the city and negotiate the fines

Motion by Karsten seconded by Culhane motion carries to have the attorney write the letter to Brakemeier Properties 

Utility Contracts: None 

Budget meeting: Budget meeting rescheduled for July 25^th at 7 pm. 

Boiler update: Hopman stated that the attorney has written a letter to Ahlman and Associates and Jim and Dudes stating what the city would like done, at no cost to the city, and that it is not negotiable. It appears the city may have a good opportunity at recovering some of the costs to fix the boiler.

 CenterPoint Energy: Mark Pittman from CenterPoint awarded a $2500 Grant to the Morristown Fire Department to purchase SCBA’s 

Zoning Board Recommendation: Zoning board would like to make a recommendation to the council to change the fees structure for building permits to increase existing fee .25 cents per sq foot, to be for all zoning areas in Morristown city limits, except RM and add RM structure for mobile homes to add permit fees of $250 for single wide and $450 for double wide homes. Brakemeier would like to prepay for lots to become compliant with zoning ordinances and he doesn’t always know what size a trailer is, but they don’t vary in size too much so a flat fee would be the easiest for everyone.

Motion by Karsten seconded by Culhane motion carries to change the fees structure for building permits, changing existing .25 cents per sq foot fee to be for all zoning areas of Morristown city limits, except RM and add RM structure for mobile homes to add permit fees of $250 for single wide and $450 for double wide homes.

 Liability Waiver form: Motion by Karsten seconded by Culhane motion carries to not waive the monetary limits on municipal tort liability established by Minnesota Statues 466.04. 

Resolution 2011-6 Work Compensation Coverage:

Motion by Karsten seconded by Voegele motion passes by resolution vote to cover the mayor and council under the work compensation program

Voting Yes: Karsten, Culhane, Voegele, and Hopman

Voting No: no one

 Absent: Lang 

Fire Relief: Leon Gregor went over the Fire Relief audit and the city will have a mandatory contribution in 2012 of $14,687. 

Revering presented the final estimate of $487.00 payable to Timm’s Trucking for the final payment on the storm sewer project.

Motion by Voegele seconded by Karsten motion carries to pay Timm’s Trucking the final payment of $487.00 for the storm sewer project. 

Revering presented a list of special assessments for the storm sewer project. The proposal assesses Xcel Energy and the surrounding home that benefit from the project. Revering would like to know if the council would like to proceed with the proposed assessments.

Motion by Karsten seconded by Culhane motion carries to table the discussion until the next meeting August 1, 2011and have Lang head up the conversation 

Division Street Trees: Some of the trees on Division Street are dead; Hopman has had several people ask what the city is going to do with them. Nordmeier stated that Bill Pye from the bank donated the trees and maybe someone should talk to him about them before making a decision to remove them. Karsten questioned if there was a warranty on the trees. A suggestion was made to take them out and replace them with planters for flowers. Nordmeier suggested capping the electricity off from those trees. Nordmeier will talk to Pye and see what his thoughts are on the trees. 

PeopleServices: Hopman will be talking with the attorney about the contract with PeopleServices; they are in violation of contract because they have not cleaned all sewers in town within the 5 year contract. If the contract is terminated we would need to hire someone with all the licenses to run the plant and to train Minske to run the plant. Minske does have a water license, so he could run the water side of the plant. Karsten questioned if we are obligated to continue with the contract because it was only for a one year extension ending August 31, 2011.

Motion by Karsten seconded by Culhane motion carries that if interpretation of contract is, it does not officially end August 31, 2011 to authorize the attorney to send a letter to terminate the contract.

 Motion by Karsten seconded by Voegele motion carries to place an ad to hire a part time Class B wastewater person and who meets state guidelines requirements for our needs. 

Sidewalk on Franklin Street: Karsten questioned why there are steps on the sidewalk between 2^nd street and 4^th street on Franklin. Nordmeier stated it was because the county wouldn’t change it when they redid the road because of elevation and the cost associated with lowering it. The county received some state money so no one was assessed for the street repair. Karsten questioned if it could be changed. Nordmeier said it the cost would be excessive; there are water and sewer lines under there also. Revering agreed to do some research.

 Norman Ahlman has had his camper parked on his sidewalk for years. He has been informed that he needs to move it. 

Vargo’s have a sump pump hose across their sidewalk. It is a safety issue. Hopman will stop and talk to him about it. 

Claims and Accounts: there were some questions about the wholesale bill for police car repairs. Hopman would like all repairs to go to Minske firsts. He could decide if he can do them before taking the car to wholesale.

Motion by Karsten seconded by Culhane motion carries to pay the claims dated July 12, 2011 and June 24, 2011 and to pay the late claims dated July 12, 2011 except for the bill for Rice County Sheriff for $9843.75.   

Correspondence and Announcements

Impound lot: Miller from wholesale gave a printed proposal to the city which included a tow inside the city limits $45, storage per day $20, up to 30 days, abandonment per state guidelines will pertain after the 30 day period, unless other details are communicated and agreed upon by the city or police department and Wholesale Tire after the 30 day period. 

Voegele questioned the police schedule and if Peltier wants to work all the weekend hours 

Revering checked with the crack sealing company that did work last year and is not able to do it this year. 

Motion by Karsten seconded by Culhane motion unanimously carries to adjourn at 9:25 pm 

Next council meeting will be August 1, 2011 

Becky Kuball

City Clerk/Treasurer

MORRISTOWN CITY COUNCIL MINUTES
Regular Meeting
June 6, 2011 

Members Present:     Mayor Darrel Hopman and Councilmember’s, Lisa Karsten, Stephanie Culhane and Jeff Lang

Members Absent: Michelle Voegele 

Others Present:   Becky Kuball City Clerk, Virginia Schmidtke, Tim Minske, Rich Revering, Dan Morris, Jack Schwichtenberg, Dave Osborne, Jack Blackmer, Steve Nordmeier, Dave Sanderson, Jim Hilpipre, Kellie Bartsen-Williams, Jason Sell, Matt Bailey and Missy Bailey

 

A regular meeting of the Morristown City Council was called to order on Monday, June 6, 2011 at 7:00 p.m. in the Council Chambers at 402 Division Street South by Mayor Darrel Hopman. 

The Pledge of Allegiance was recited. 

Addition and correction to agenda: Unfinished Business “E” Meschke lot Ponds

under new business add “O” Matt Bailey

Motion by Karsten seconded by Culhane motion carries to make the additions to the agenda

 

Motion by Karsten seconded by Culhane and motion unanimously carries to approve the Consent agenda Departmental reports approved are, the Minutes of the Regular Meeting Held April 18, 2011, Police Report, Maintenance Report, PeopleServices Report, Community Center Report and Zoning Board Report, Skywarn report.

 

Schmidtke went over Financial Report Month Ending April 30, 2011. A more detailed report was presented, everything balanced out. Council needs to give Schmidtke some direction on what they are looking for in respects to if someone is going to be hired or if Kuball is going to do all the reports, there have been some conflicting statements as to someone is going to be hired, some want Kuball to do it all.

Motion by Karsten seconded by Lang motion unanimously carries to accept the financial report dated April 30, 2011 as printed.

 

Minske wanted it on record that all the time that he spent on Dam Days weekend was volunteer time. Lang questioned if the Rice County Emergency Management command post could be parked somewhere else next year. It is in the way for the maintenance shop. Osborne is open for suggestions on where to place it.

 

Comments and Suggestions: Blackmer asked where the council was on the letter for Brakemeier Properties. Hopman stated Brakemeier called him at home, a meeting was set up to meet with him, but he never showed up, Hopman wasn’t sure if there was a mix up in time. Hopman will work with Kuball on writing the letter.

Nordmeier, asked if anyone had any comments or complaints about dam days. Parking went well had 500 cars on Football field, 250 at Genesis and 110 by baseball field. Dam days committee will purchase some vests that say Parking on for next year. 

Minske stated that this year Saturday morning was the cleanest it’s ever been. The cub scouts did a great job and I think people are getting the hang of it when the cub scouts go through. Saturday morning we had 12 camp omega college students come out and helped clean up. 

Utility Contracts: None 

Impound lot: Miller from wholesale is willing to work something out with the city on storage of impounded vehicles in the tire building down town. Kuball will check with Voegele and see if she has any more information for the next meeting. 

Part time clerk: Karsten stated Schmidtke was only hired to cover for the maternity leave, so the city needs to decide what they want to do.  Schmidtke stated that if they are going to hire someone it would be nice to train them both at the same time. Would it be possible to close the office on Fridays, so that Kuball would have time to get some of the extra work without interruptions done?  Nordmeier questioned if it was something someone could do on weekends or nights. Schmidtke suggestion is that more than one person knows everything. Karsten questioned if you do that do you go back to closing the office when Kuball takes a day off.

Lang suggested hiring a city administrator.

Police officer: Hopman questioned Osborne on how it is working with one less officer. Peltier and Osborne covered the hours for Long for the first month, but this last month there were days that were not covered. Osborne feels like 3 part time officers would be the minimum. All weekends will not be covered if no one is hired. Hopman suggested he meet with Osborne and look at the scheduling and how it will work out before making a decision on hiring another officer. Peltier was hired for 20 hours a week and he has been going over that since Long cut back on his hours. Karsten questioned if we are spending more on hours now that Long has resigned? Osborne said it is pretty close to what the hours are for 3 part time officers.

 

Boiler repair: Hopman gave a quick update on where the boiler repair is at.  Hopman will contact our attorney and see how the draft letter is that Rahrick was writing is at. Hopman would like Hilpipre to look over all the information that we have on the boiler and give some input and see if we can get to a settlement with the companies involved.

The council needs to make some decisions on how to proceed from here. Ahlmans did not think the whole system needed to be replaced.

 

Pond Lots: When lost were transferred, one of the pond lots did not get transferred. The State bank is not going to pay to get it transferred. Meschke stated he will not pay the taxes on the property. One option is that the city does nothing and let the taxes accumulate and eventually they will be forfeited to the state and then turned over to the city. It takes about 7 years for this process to be complete. Karsten stated it is the intent of the city to own the property.
Motion by Lang seconded by Karsten motion unanimously carries to pay the taxes on out lot A and transfer it into the city name.

 

Alcohol License renewals: Motion by Lang seconded by Culhane motion unanimously carries to approve the Intoxicating Liquor License for Archie’s Bar, Old Town Tavern, American Legion,  Morristown Commercial Club

 

Motion by Lang seconded by Culhane motion unanimously carries to approve the Non-intoxicating On Sale Liquor License for Morristown Baseball Association, Morristown Commercial Club

 

Motion by Lang seconded by Culhane motion unanimously carries to approve the Sunday On-Sale Liquor

License for American Legion, Archie’s Bar, Old Town Tavern, Morristown Commercial Club 

Motion by Lang seconded by Culhane motion unanimously carries to approve the Off Sale Liquor License for Archie’s Bar, Old Town, Last Call Liquor 

Motion by Lang seconded by Culhane motion unanimously carries to approve the 2 am bar close for Old Town Tavern 

Motion by Culhane seconded by Karsten motion unanimously carries to approve the Gaming Renewals for Archie’s Bar, Old Town Tavern, American Legion 

Motion by Karsten seconded by Lang motion unanimously carries to approve Cigarette Renewals for Old Town Tavern, Morris Mart, Archie’s Bar 

Motion by Lang seconded by Karsten motion unanimously carries to approve the policies for AWAIR-A Work Place Accident And Injury Reduction Program, Employee Right To Know, Blood Borne Disease Exposure Control Plan, Emergency Action Plan, and Hazardous Energy Control (LOCK OUT TAG OUT PROGRAM). 

Motion by Lang seconded by Karsten motion unanimously carries to adopt Ordinance 2011-4 Xcel Franchise agreement. 

North Morristown 4^th of July parade: Council will be in parade, Kuball will get candy for the candy wagon. 

Bid opening for Forfeiture Truck: Hopman opened bids Tim Minske bid $1750.00, Mike Barnett bid $2051.50 and Tim Dahle bid $1676.00

Motion by Culhane seconded by Lang motion unanimously carries to accept the highest bid from Mike Barnett at $2051.50

Motion by Karsten seconded by Culhane motion unanimously carries that in the event the highest bidder doesn’t want the truck the seconded highest bidder would be contacted. Amend the motion to include a 10 day pickup and pay with certified check. Motion carries 

Work Comp renewal: Motion by Lang seconded by Karsten motion unanimously carries to renew work comp program including volunteers. 

State of MN Standard Measures Program: Motion by Lang seconded by Karsten motion unanimously carries to not get involved with the program.

 Budget meeting: Motion by Lang seconded by Culhane motion unanimously carries to set a budget meeting for July 18^th at 7 pm. 

Well Pump: Well starter pump is going out. Bids by Volkmann Electric is $1325.00 new starter and Cedar Lake Electric is $995.00 refurbished starter

Motion by Karsten seconded by Lang motion unanimously carries to go with Volkmann Electric for a new starter SQ 3 phase for $1325.00 

Matt Bailey: received 10 day inoperable notice about the 15 cars he has on his property. Bailey has always complied with the notices; he asked the deputy register to see what he need to do and they told him that he could get off road tags for his vehicles. Bailey stated that the zoning board would not give him a permit to build another building to shed the vehicles when he asked a few years ago. Hopman read the city ordinance 92.19 Nuisance parking and storage.(B) 3 a. No more than 4 vehicles per lawful dwelling unit may be parked or stored anywhere outside on residential property Ordinance 92.20 Inoperable motor vehicles (A). it shall be unlawful to keep, park, store, or abandon any motor vehicle which is not in operating condition, partially dismantled, used for repair of parts or as a source of repair or replacement parts for other vehicles, kept for scrapping, dismantling, or salvage of any kind, or which is not properly licensed for operation with the state. Hopman also stated that the zoning board meets the 3^rd  Thursday of each month at 7:00 and the next meeting is June 16^th and he should address the zoning board with his concerns.

 Claims and Accounts: Motion by Karsten seconded by Culhane motion unanimously carries to pay the claims and accounts and late claims dated June 6, 2011 with a correct on Sherwin William the mill should be school house and Archambault should be parks.

 Correspondence and Announcements: County Road 15 will be closed starting June 15, 2011 for about 2 ½ months while the bridge is being replaced by the cemetery. 

Aware training is June 7^th one session from 1-3 and the other 6:30- 8:30 mandatory for all city employees 

Motion by Lang seconded by Culhane motion unanimously carries to adjourn at 8:40 pm 

Next council meeting will be July 5, 2011 

Becky Kuball
City Clerk/Treasurer

 

 

 

 

 

 

MORRISTOWN CITY COUNCIL MINUTES
Regular Meeting
May 2, 2011 

Members Present:       Mayor Darrel Hopman and Councilmember’s, Lisa Karsten, Stephanie Culhane Jeff Lang and Michelle Voegele 

Others Present:     Becky Kuball City Clerk, Virginia Schmidtke, Tim Minske, Rich Revering, Bruce Morris, Mark Morris, Dan Morris, Mike O’Rourke, Adam Uittenbogaard, John Byers, Gordon Butler, Margaret Butler, Troy Dahle, Kurt Wolf, Larry Hagre, Randy Archambault 

A regular meeting of the Morristown City Council was called to order on Monday, May 2, 2011 at 7:00 p.m. in the Council Chambers at 402 Division Street South by Mayor Darrel Hopman. 

The Pledge of Allegiance was recited. 

Addition and correction to agenda: under new business add “K” Painting Mill

Motion by Karsten seconded by Culhane motion carries to make the additions to the agenda 

Motion by Karsten seconded by Culhane and motion unanimously carries to approve the Consent agenda with the exception of the Skywarn report. Departmental reports approved are, the Minutes of the Regular Meeting Held April 18, 2011, Police Report, Fire Department Report, Maintenance Report, PeopleServices Report, Community Center Report and Zoning Board Report, 

Skywarn Report: Bruce Morris stated 6 new radios were purchased. Morris would also like suggestions on where to place the fire box for the generator. Total cost will be around $200. A cement pad will be poured so that the box can be anchored. 

Schmidtke went over Financial Report Month Ending March 31, 2011; cash control should be given out to the community during meeting. Schmidtke reviewed the reports and wanted to know if the council would like it in a different format with the object codes showing with a bigger break down. Schmidtke would also like to have someone link the computers together in the office to make it easier to work on the reports.

Motion by Karsten seconded by Lang motion unanimously carries to accept the financial report dated March 31, 2011 as printed. 

Comments and Suggestions: Blackmer asked where the council was on the letter for Brakemeier Properties. Hopman stated he is still working on the letter. Blackmer would like to see it done soon as spring is here and now is the time when people start putting on decks and adding sheds.

Minske stated that the light pole in the Community Center parking lot needs to be pushed back and is looking for permission to push it back. Council gave permission to try and push it back. 

Utility Contracts: None  

Legion Permits: Blackmer stated that the zoning board recommends waiving the $25 fee for the sign permit for the legion for the memorial park that is being constructed.

Motion by Lang seconded by Culhane motion unanimously carries to waive the $25 permit fee for the sign permit for the memorial park for the legion.

 

Street sign update: Revering found the name of contact person and phone number. Kuball will call and see what the regulations are.

Dam Days Parade: Council will be in the parade. Magnetic signs need to be ordered for the new council members.

Motion by Lang seconded by Karsten motion unanimously carries to order the new magnetic signs.

Kuball will order the candy for the parade; Kuball will look up the amount and then order a bit more. 

Dam Days police: Osborne will get a list for the council of police that will be hired. A total of six will be hired including Osborne and Peletier. 

Street maintenance contracts:  Lang read contracts submitted by Timm’s and Dahles for April1, 2011 to April 1, 2012.

Motion by Lang seconded by Karsten motion unanimously carries to accept both quotes for the year April 1, 2011 to April 1, 2012 for street maintenance for Timm’s Trucking and Dahle Enterprises.

 Resolution 2011-5: Motion by Karsten seconded by Voegele motion passed by resolution vote to approve Resolution 2011-5 authorizing to publish summary of Ordinance 2011-2.

Voting Yes: Karsten, Lang, Culhane, Voegele, Hopman Voting No: No one 

Park Playground Equipment: Minske questioned what the council would like to do with the park playground equipment and if the council would like to replace it. Motion by Lang seconded by Culhane motion unanimously carries to have Minske take down the broken equipment. 

Impound lot: Minske got prices for an impound lot; quote was $4880 to put up next to maintenance shop, using one side of the shop for impound lot and storage area for some of the equipment.. Wellhead protection is 200 foot radius and back up well is at the maintenance shop. Voegele questioned if Wholesale tire had an area to use. Impound lot tabled until there is more information. 

Generator at water tower: Minske got a quote from Cedar Lake Electric. McCarthy well stated it will work for a day or two, but will burn out. Minske thought that the city should be able to sell them. The city has no use for the generators because of their voltage range.

Motion by Lang seconded by Culhane motion unanimously carries to not hire Cedar Lake Electric to hook up generator. 

Minske questioned if the pumps have been inspected in the last few years. McCarthy well used to do the general inspections yearly but haven’t been here in about 5 years. Hopman will talk with Krueger of PeopleServices next week and see if it is being done and if not, why.  

DNR Plot at the park: Minske stated that the kids have destroyed the plots and it needs to be addressed. Hugh Valian from the DNR that was in charge of it, no longer works there. Minske will look into who the new contact person is. Sarah Valentyn will take care of the flowers at the park. 

Water Meters: Minske questioned what the council would like to do with the water meters. The kind we are using now will not be available shortly. The company is switching to auto reading meters. Hopman told Minske to order 3 cases to get us though until we decide what to do with the meters. 

LMC Conference: Hopman stated that new council members could attend for $99 plus hotel and travel. Veteran council members are $195. Voegele will check her schedule and see about attending. 

Painting the Mill: Karsten would like the city to spray the mill with the city owned sprayer. Karsten will pick up the paint for the mill.

Motion by Lang seconded by Karsten motion unanimously carries to have Minske spray paint the mill and to pay for the paint out of the Historical Society capital outlay account. 

Motion by Lang seconded by Karsten motion unanimously carries to play the claims and late claims dated May 2, 2011. 

Correspondence and Announcements: Karsten will be attending Toward Zero Death workshop May 19, 2011. 

Revering recommends paying the claim for Underground Technologies for $500. Motion by Lang seconded by Voegele motion unanimously carries to pay the bill for Underground Technologies for $500.

 Meeting on May 12, 2011 for bridge replacement on County Road 15, construction will start after Dam Days. 

Hydrant by Plum House is broken and needs to be fixed; council gave the approval to go ahead and fix. 

Motion by Karsten seconded by Culhane motion unanimously carries to adjourn at 8:20 pm 

Next council meeting will be June 6, 2011 

Becky Kuball
City Clerk/Treasurer

 MORRISTOWN CITY COUNCIL MINUTES

Regular Meeting

April 4, 2011 

Members Present:       Mayor Darrel Hopman and Councilmember’s, Lisa Karsten, Stephanie Culhane Jeff Lang and Michelle Voegele 

Others Present:     Becky Kuball City Clerk, Tim Minske, Rich Revering, Bruce Morris, Mark Morris, Dan Morris, Mike O’Rourke, Adam Uittenbogaard, John Byers, Gordon Butler, Margaret Butler, Troy Dahle, Kurt Wolf, Larry Hagre, Randy Archambault 

A regular meeting of the Morristown City Council was called to order on Monday, April 4, 2011 at 7:00 p.m. in the Council Chambers at 402 Division Street South by Mayor Darrel Hopman. 

The Pledge of Allegiance was recited. 

Addition and correction to agenda: under new business add “F” Fire Department request for funding and “G” Skywarn Report

Motion by Voegele seconded by Culhane motion carries to make the additions to the agenda 

Motion by Lang seconded by Voegele and motion unanimously carries to approve the Consent agenda of the departmental reports, the Minutes of the Regular Meeting Held March 7, 2011 and March 21, 2011, Financial Report Month Ending February 28, 2011, Police Report, Fire Department Report, Maintenance Report, and Zoning Board Report 

Comments and Suggestions: Habitat for Humanity meeting open to the public at city hall in government room on April 19^th at 7 pm 

Motion by Karsten seconded by Culhane motion unanimously carries to pay the printed claims

Motion by Lang seconded by Karsten motion unanimously carries to pay the late claims 

One Meeting per Month: Council had some discussion on changing to one meeting a month and will give it some more thought. It will be discussed at the next meeting. 

PeopleServices contract: Hopman stated the amount of money paid to PeopleServices is unaffordable the payment per month is over $9400. City Attorney sent a letter to the council last year and discussed what Claremont had done with their contract with PeopleServices. Hopman has spoken with an individual and he is willing to come in and help out the city with the water and sewer. Karsten questioned if the city would have to advertize for the position. Hopman is requesting the authority to negotiate with PeopleServices on the contract and then come back to the council for approval or disapproval. Lang suggested that Minske be involved in the negotiations.

Motion by Karsten seconded by Voegele motion unanimously carries to authorize Hopman to negotiate the PeopleServices contract. 

Spring Clean up: Randy Archambault stated that they are not well participated, but is willing to do what the city would like. Archambault handed out cost if the city were to charge for the service. Archambault is in town every Friday and the town is really clean. Archambault will put flyers on doors, and let the city know that they are willing  to pick up some of the big stuff on Fridays if they call ahead. He will charge accordingly.

Motion by Lang seconded by Karsten motion unanimously carries to not have the cleanup day. 

Flood Insurance Resolution 2011-4: Hopman talked with Tammy Peach about the flood insurance. The concerns could be that if people who are in the flood plain would want to put up a building they may have to do some extra things to be able to build.

Motion by Lang seconded by Culhane motion unanimously carries to participate in the National Floodplain Insurance program resolution 2011-4

Voting Yes: Lang, Karsten, Culhane, Voegele, Hopman

Motion by Lang seconded by Voegele to hold public hearing for Ordinance 2011-2 on April 18, 2011 at 7:30 pm to adopt the Flood Plan Ordinance 

Public Hearing 7:30: Mark Morris read proposed ordinance 152.226 Non conforming building materials

In all zoning district any principle or accessory building and or structure shall not be constructed or erected of:

1.) Temporary materials such as canvas, tarps, plastics, or other such materials or

2.) Prefabricated kits greater than 160 square feet.

 

Morris described what kind of buildings would not be allowed if the ordinance passes. There was some discussion on structures not holding up to weight load standards. Byers said that these type of structures usually show up in the fall to cover things for the winter, and by spring they are ripped or frayed and then are blowing around town. There is nothing in the city ordinances that addresses temporary structures. Byers stated that the attorney advised the board that they should to be addressed as a structure. Most other cities have adopted the state building code and these types of structures are not allowed under the code. Byers questioned if temporary structures are allowed, who would police them. Hagre stated he has a structure that covers his RV and it is made out of plastic. It has been up for 10 years and he has not had a problem with it. He doesn’t think that one person should be punished for others that do not take care of their stuff. Council decided to think about it and make a decision at the next council meeting. Hearing closed at 7:51 pm 

Street sign at Morristown Blvd and Maiden Rock Road: Ed Schmidtke would like a street sign put in at the intersection, which is in the city limits, the street does not have a sign marking it. Kuball will check with the county to see if it is a street. 

Dam Days Parking: Larsen addressed the council about the parking issues during the Dam Days parade. The Dam Days committee would like to utilize the school football field, the tennis court area and the area by 4-County Ag for parking. Larsen handed out a map of the parking areas that are to be utilized. Larsen would like to get the police on board with the parking areas also. There is available space on the football field for 700 cars. In the 3 areas there is parking for 1300 cars. Lang stated that we need to let the police officers know that Larsen is in charge of the parking. 

McCarthy Well: Minske stated that the Company usually runs an inspection on the well and it hasn’t been done since 2005. They are wondering if someone else has been doing it. They will be in the area next week and could do the inspection for $160. Hopman will talk to Krueger about this and see when it was last done, and if it hasn’t been done why it hasn’t. 

Virginia Schmidtke: Kristalyn will be going on Maternity leave in May. Schmidtke would be willing to come in and help out while she is on leave. Schmidtke should come in as soon as possible if Morris is on temporary bed rest.

Motion by Lang seconded by Karsten motion unanimously carries to hire Schmidtke at $20 hour to fill in during maternity leave.

Gopher Sign: Minske would like to get some more reflective signs (detour and no parking) so that people can see them at night. Lang will check with the City of Faribault on the cost. 

Fire Department: Dahle requested paying Uittenbogaard $1000 for writing the $70,000 grant that the fire department received.

Refrigerator for fire hall for $550

Additional SCBA tanks for $500 normally are $800 a piece. The fire department would like to purchase 10 more tanks. CenterPoint has a grant available for $2500 that is being applied for to assist with the cost.

Meschke and Minske picked up some new pumps at the DNR for $150.00. If the city does not want to pay for them then Dahle will return them.

Motion by Lang seconded by Culhane motion unanimously carries to approve all 4 items presented by the fire department, $1000 to Uittenbogaard, $550 for the refrigerator, $5000 for the SCBA tanks and $150 for the pumps. 

Skywarn: Bruce Morris would like approval to go ahead and apply for a grant for a generator and finish the emergency kitchen. The 2 way radios need to be updated, the cost will be approximately $2500 

Correspondence and announcements:

Dog Clinic is April 30^th

Matt Long handed in his resignation and will work until the end of the month. Voegele would like to do an exit interview with Long.

Karsten questioned if the performance evaluation has been done for Officer Peiltier. Nothing has been received.

Motion by Karsten seconded by Voegele motion unanimously carries to adjourn at 8:21 pm 

Becky Kuball

City Clerk/Treasurer

MORRISTOWN CITY COUNCIL MINUTES

Regular Meeting

March 21, 2010

 

Members Present:       Mayor Darrel Hopman, Councilmember’s, Lisa Karsten, Michelle Voegele and Jeff Lang

Members Absent: Stephanie Culhane

Others Present:     Becky Kuball City Clerk, Dave Osborne Police, Mark Morris,  Jack Schwichtenberg, David Sanderson, Rich Revering, Jack Blackmer, Margaret Butler, Gordon Butler, Herb Krueger, Bill Sartor, Michael Terry, Kristalyn Morris and Tim Minske

A regular meeting of the Morristown City Council was called to order on Monday March 21, 2011 at 7:03 p.m. in the Council Chambers at 402 Division Street South by Mayor Hopman

The Pledge of Allegiance was recited.

Corrections/Additions to Agenda:

Unfinished business Flood Insurance Resolution should be 2011-4
Motion by Lang seconded by Karsten motion unanimously carries to approve the agenda

PeopleServices Report:  Motion by Lang seconded by Voegele motion unanimously carries to approve the PeopleServices report.

Skywarn Report:  Motion by Lang seconded by Voegele motion unanimously carries to approve the Skywarn report as printed.

Community Center Report: Motion by Lang seconded by Karsten motion unanimously carries to approve the Community Center report as printed.

Maintenance Report:  Minske stated that the sprayer the city purchased last fall from Malcolm Davis was not cleaned and needs some replacement parts. It was not in the condition that it was when he originally looked at and agreed to purchase. Someone used the sprayer and then didn’t clean it and now it will cost approximately $425 for a kit. Minske talked with Davis and wanted a refund on the sprayer, but Davis refused to give a refund for the sprayer. Hopman will write a letter to Davis.  Motion by Karsten seconded by Voegele motion unanimously carries to accept the maintenance report.

Comments and Suggestions:  None

Utility payment contracts: None

Mill Appraisal:  Insurance increase would be an additional $526.  Motion by Karsten seconded by Voegele motion unanimously carries to leave the mill insurance as is.

Brakemeier Property Violations: Morris suggested sending a letter to Brakemeier with the total amount of permit fees and violation fees and see what response the city would get. Blackmer stated that the mobile home owner is responsible for getting the permits in the mobile home park, but it is ultimately the park/property owner who is responsible for what goes on within the park. Morris stated that the permit fees total $1,600 and the violation fees total $14,200. Hopman will send a letter to Brakemeier.

March 21, 2011

Page 2

Motion by Lang seconded by Karsten motion unanimously carries to send a letter to Brakemeier for the permit fees of $1,600 and violation fees of $14,200 and also a letter for the cost of the water meter installed. Copy of the letter will also go to the city attorney.

Flood Insurance: Hopman had a meeting with the DNR about the flood insurance. City needs to start over with the process. Lang talked with Tammy Peach, an insurance agent, about some down falls to getting into the program. Hopman will talk with Peach and see what the issues may be.  Kuball will put resolution 2011-4 on next agenda.

Xcel- Revering talked with Xcel and they agreed with the process and to proceed with the assessment on the property

Forfeiture Vehicle: Osborne questioned what the city would like to do with the forfeited vehicle 1993 dodge ¾ ton pick-up with a blade mount. It was decided to get more information on auctions and the online auction in Faribault.

Habitat for Humanity: Bill Sartor addressed the council to see if the council would consider waiving the fee for the building permit for the Habitat house being built in Morristown. Motion by Lang seconded by Karsten motion unanimously carries to waive the fee of $411 for the building permit for the habitat house.

Spring Clean up Day: Kuball will contact Archambault and get information on cost for next meeting.

Bridal Fair: Commercial Club is doing a bridal fair in September and would like the city to donate the hall in exchange for a free booth. Motion by Lang seconded by Karsten motion unanimously carries to have bridal fair at community center at no cost and receive a free booth.

Dam Days Approval: Motion by Lang seconded by Voegele and carries unanimously to have Dam Days June 3, 4, and 5^th, 2011.

Farmers Market Approval: Motion by Lang seconded by Voegele motion unanimously carries to have a farmers market kick off on Dam Days weekend and continue through the summer on Saturday mornings.

Commercial Club License: Motion by Voegele seconded by Lang motion unanimously carries to move the Commercial Club license to the beer garden during Dam Days.

City Council meeting to once a month: Hopman suggested using a consent agenda. Kuball will set up for next month. Karsten had concerns with having to leave early on some meetings due to a second job. Lang questioned community concerns and not having time to voice them. Council was asked to give it some thought and make a decision at the next meeting.

Open Burning permits: Motion by Hopman seconded by Karsten motion unanimously carries to have open burn from April 15^th until May 15^th with burning from 6 pm until Noon.

Claims and Accounts: Motion by Lang seconded by Voegele motion unanimously carries to pay the claims and accounts.

Correspondence and Announcements: Boiler update, engineer not taking responsibility. Would like to contact city attorney to see what the next step for the city is. Hopman would also like to discuss current situation further with Hilpipre for input.

Hopman talked with Herb Krueger of PeopleServices. He questioned what the city needed to do to give notice to cancel the contract with them. The city cannot afford to continue to pay $9400 a month for services. Hopman talked with an individual that would be willing to work with the city on the water and sewer for $1250 a month. He would also be willing to train Minske. Lang questioned hiring another full time maintenance worker if we proceed. Karsten stated we need to give a 90 day written notice to PeopleServices.

 

March 21, 2011

Page 3

 

Hopman congratulated Karsten on her Mrs. Minnesota competition.

Motion by Lang seconded by Voegele motion unanimously carries to adjourn at 8:20 pm.

 

Becky Kuball

City Clerk/Treasurer