MORRISTOWN CITY COUNCIL MINUTES

Regular Second Meeting

April 16, 2012

Members Present: Mayor Darrel Hopman and Councilmember’s, Lisa Karsten, Michelle Voegele, Jeff Lang and Stephanie Culhane

Others Present:       Becky Kuball City Clerk, Tim Minske, Jack Schwichtenberg, Dave Osborne, Mike O’Rourke,
Adrienne O’Rourke, Margaret Butler, Troy Dunn, Kelly Patzner, Judy Ludders, Gene Olson, Dan Morris, Tom Gruidl

A regular meeting of the Morristown City Council was called to order on Monday April 16, 2012 at 7:00 p.m. in the
Council Chambers at 402 Division  Street South by Mayor Darrel Hopman.

The Pledge of Allegiance was recited.

Maintenance Position: 14 applications were received for the full time maintenance position. At last meeting it was
questioned if the city had enough work to keep 2 full time maintenance personnel busy all winter long. It was brought up that maybe a full time water/wastewater operator should be hired instead. Culhane would like Minske to put together a list of what needs to be done daily, weekly, monthly and then what other things
he would like to get done if there was enough time, help and money. She would like him to identify what can be delegated out to the on call help as well.

Karsten will draft a letter and send it to Hopman stating we are reviewing the maintenance department and will keep applications on file. This will go out to the current applicants.

Lang suggested hiring someone with the licenses needed and then they also could do some of the maintenance work. Then they could switch off weekends and someone would be on hand to do the plant
when vacations are taken.

Contracting with County for police protection: Voegele stated that by contracting with the County, the cost would
be less. There would be the benefit of taking the liability off the city and more training for officers. Karsten e-mailed the proposal to the Morristown city attorney. He was surprised that we had our own police department as smaller towns don’t usually have a police department because of the cost. Attorney would need to be
involved when writing the contract if decision was made to use the county.

Dunn stated that the cost was averaged at $27.44 and hour for officers to patrol the city. The average was taken from all officers because not the same officer would be on duty all the time. The
county would not charge for supervising and reports as that is figured into the
contract. $30,000 up front for a car would be needed, and then a 6 year
rotation on a car at $6,000 per year.

Karsten would like Osborne to look at the proposal and compare it to what the city has now. Karsten would like all
the facts before making a decision.

Osborne stated that state audits are done and our city needs to meet requirements in order to keep our license. Continuing education is required.

Lang would like input from the city to make this decision. After comparison is done, then a mailing could be sent to the city residents and an open meeting could be scheduled to discuss the concerns/comments
from the citizens.

Hopman stated what we have now is local control over our police department; we can get information when needed
from officers/chief. Community comments are that everyone knows the police officers we have now, and that is valuable. Rice County will not have the same officers on duty all the time and he doesn’t think Rice
County will have the well being of the City of Morristown residents as a priority.

Dunn stated that there is a lot of talk going around town. He gave a proposal on the council’s request. In no way
is he trying to run the police department out of town, or make money for Rice County. It is just a proposal.

When all information is in, the council will make a decision on the next step to take.

Shop and Equipment rental: Karsten wanted clarification on whether or not, when we approved the April maintenance report, the request for shop and equipment rental should have been paid. Hopman
suggested that the pay for the shop and equipment rental should come out of the
fire department budget but, would need approval from the fire chief. Report
should not have a request for funds. Those should be presented separately.

Minske suggested that a policy be written for the use of his shop and equipment. The city does not have the
equipment needed or the space to fix some of the equipment.

Skid loader: Looking at trading in the tractor for a skid loader, Hopman looking for the “go ahead” to continue with
purchasing a skid loader to use in place of a tractor.

Approval of Dam Days: Motion by Karsten seconded by Lang motion unanimously carries to allow Dam Day’s event to commence in 2012.

Dam Days Talent: Jessica Dahle would like approval to shoot at a target as her talent for the Miss Morristown
pageant. Dahle is part of the Jr shooters through the Morristown American Legion.
Hopman and Osborne will sign an approval letter, per city ordinance, for her to
go ahead with the talent.

Claims and Accounts: Motion by Lang seconded Voegele motion unanimously carries to approve the claims dated April 16, 2012.

Correspondence and announcements: Legion is going to do a dedication for the memorial park and would like to
close some of the streets for this. Legion is contacting Rice County for approval.

Motio by Voegele seconded by Culhane motion carries to adjourn at 8:20 pm

Next meeting May 7, 2012

Becky Kuball
City Clerk/Treasurer

MORRISTOWN CITY COUNCIL MINUTES

Regular Meeting

April 2, 2012

Members Present: Mayor Darrel Hopman and
Councilmember’s, Lisa Karsten, Michelle Voegele, Jeff Lang and Stephanie Culhane

Others Present: Becky Kuball City Clerk, Tim Minske, Jack Schwichtenberg, Adam Uittenbogaard,  Dave Osborne, Mike O’Rourke, Steve Nordmeier, Pat Kaderlik, Adrienne O’Rourke, Margaret Butler, Rich Revering, Troy Dahle, Rick Vollbrecht, Troy Dunn, Randy Timm and Jake Duncan

A regular meeting of the Morristown
City Council was called to order on Monday April 2, 2012 at 7:00 p.m. in the Council Chambers at 402 Division
Street South by Mayor Darrel Hopman.

The Pledge of Allegiance was recited.

Additions and corrections to agenda: Delete
“L” Distribution of Fire Department Constitution and Add “L” Baseball Association Field agreement

Motion by Karsten
seconded by Voegele and motion unanimously carries to approve the Consent agenda, with the following departments Police report, EDA report, Community Center report, financial report month ending February 30, 2012, City Council minutes March 5, 2012, Skywarn Report, and pulling the Maintenance Report, Fire
Department Report and Zoning Report

Comments and Suggestions: Rick Vollbrecht questioned the need for a 2^nd full time
maintenance person, and whether or not the council did their homework. He questioned
why they don’t hire a full time operator with licenses for the plant instead.
Vollbrecht suggested hiring someone to mow the grass for minimum wage and
hiring out the snow removal. Duncan questioned why we don’t use the part time
maintenance personnel to help out more. Karsten stated they are more of on-call
help and not always available. Culhane stated that no decisions have been made
yet and we are not other towns. The council will do what is best for our city.
A decision was put off until the next meeting to discuss what the city’s
options are.

Fire Department: Dahle requested to use the council chambers on July 11^th
for an EMS advisory meeting.

Motion by Lang seconded by Culhane motion unanimously carries to allow the Fire
Department to use the council chambers on July 11^th for an EMS advisory meeting.

Fire Department will do training at the demolition landfill next week, so if there
is a fire, they can be prepared to handle it.

Zoning Board Report:
O’Rourke stated that a letter was sent to Don Marsh regarding the bus on his
property. The letter cites the ordinances that are being violated. Osborne
stated that this bus has been a reoccurring issue.

Osborne will issue a citation to Marsh if someone is still residing in the bus.

Motion by Karsten seconded by Culhane motion unanimously carries to approve the Fire
Department Report and the Zoning Report.

Utility Contracts: None

Brush Site: Karsten looked into cameras and signs for the brush site, prices range
from $50 to $550. Karsten will check with Larry Ahlman and see if he can make a
sign and will check with Minske and see what he wants put on the sign. Dahle
said to look into the distance that the cameras will go and if it has a flash
or if it is infrared and doesn’t have a flash. Questioned who will look through
the pictures. Karsten will check with Elysian and see how they handle their
brush site. Osborne said that a license plate or picture of person should be
enough to issue a citation.

Maintenance Truck: Hopman looked into some prices for a different maintenance truck and
said the dealership he went to had some from $5,000 to $10,000.

MN Warn Resolution 2012-3: Motion by Lang seconded by Karsten motion unanimously
carries by resolution vote. Voting Yes: Hopman, Karsten, Lang, Culhane, and Voegele

MN Warn Mutual Aid Agreement: Motion by Karsten seconded by Culhane motion
unanimously carries to enter into a mutual aid agreement with Minnesota Water
Agency Response Network (MN Warn)

Police Car: Need to get research on prices for a new squad car. Dunn stated that Dodge
is about $4000 more over state bids and hopes the prices will come down.

Hopman talked with the claims adjuster and informed them we would not be replacing the
bumper so the cost of the estimate will be lower.

Kaderlik contract: Mayor has not met with Kaderlik. Need to get contract signed.

Golf Cart Ordinance 2012-2

ORDINANCE 2012-2

AN ORDINANCE AMENDING SECTION 70.02 OF THE MORRISTOWN CITY CODE

THE CITY COUNCL OF THE CITY OF MORRISTOWN DOES ORDAIN:

Morristown City Code § 70.02 is hereby amended as follows:

§ 70.02 (E) shall be deleted in its entirety and the
following is substituted in its stead:

“(E)
Slow moving vehicle emblem. 
Motorized golf carts shall display the slow moving vehicle emblem
provided for in M.S. § 169.522, as it may be amended from time to time, when
operated on designated roadways.”

Motion by Karsten seconded by Voegele motion unanimously
carries by Resolution vote. Voting Yes: Hopman, Karsten, Lang, Culhane, and Voegele

Employee Evaluations move to end of meeting.

Safety Council Donation: Motion by Karsten seconded by Culhane motion unanimously
carries to approve the request for a $50.00 donation to the Safety Council.

FEMA Resolution 2012-2: Motion by Lang and seconded by Karsten motion unanimously
carries to accept resolution 2012-2 authorizing the Faribault fire department
to accept fiscal year 2011 FEMA assistance to firefighter’s regional grant for
the purchase of 800 MHz radio equipment.

Timm’s Trucking: Randy Timm asked the city to approve the crusher at the pit. Timm
needs a letter from the city approving the crusher Motion by Karsten seconded by Culhane motion unanimously carries to draft a letter to Rice County approving the crusher at the Timm’s Trucking pit.

Timm’s Zoning Classification: Timm stated after talking with the county he does not
need to change the classification of the business.

Police Contract with Rice County: Voegele talked with Sherriff Dunn and had him write
up a contract with the county to take over the Morristown police department.
Dunn stated that it would have to be approved by both the city and the Rice
County Commissioners. Officers would get 18 hours of continuing education. Rice
County would do annual reviews and council would get a copy. Contract would be
for 2 years and every 6^th year a new car would be required. Dunn is
available to come to monthly meetings and give a report.

Lang stated that this is just an option the city is looking into and no decisions
have been made. Lang would like to have a community vote and see what the
community would like.

Council agreed to have a special meeting and have and open forum to let the community come
in and voice their opinions and concerns about contracting with the county or
keeping our police department.

Dogs at Large: Minske and Wenker recently caught a dog running at large and took to
the Humane Society; they would not take it from the city because there is no
contract with the City of Morristown. If Minske held the dog for 5 days then he
would be considered the owner and then it was a $40 charge to surrender the dog.

Hopman stated there is not a city policy on dogs at large and that one should be made.

Voegele will look into a policy for the city.

Motion by Voegele seconded by Karsten motion carries to reimburse  Minske $40 for the cost of surrendering the
dog. Voting Yes: Culhane, Lang, Karsten and Voegele, Voting No: Hopman

Public Hearing: no one had any objection to accepting Resolution 2012-1 amending
section 152.298 of the Morristown city code.

Zoning Ordinance 152.298: Motion by Karsten seconded by Lang motion carries by
resolution vote to accept Resolution 2012-1 to amend ordinance 152.298 as
presented, voting by Resolution Yes: Hopman, Karsten, Lang, Culhane, and Voegele

RESOLUTION 2012-1 AN ORDINANCE AMENDING SECTION 152.298 OF THE MORRISTOWN
CITY CODE

THE CITY COUNCL OF THE CITY OF MORRISTOWN DOES ORDAIN:

Morristown City Code Section 152.298 is hereby amended by deleting the same and inserting in its stead the following:

“152.298 APPROVAL OR DENIAL OF ZONING PERMIT

Upon approval or denial, the City Clerk/Treasurer or Zoning Administrator shall attest to the same by his or her
signature on the zoning permit.  If the zoning permit is approved, 1 copy shall be returned to the applicant and the
City Clerk/Treasurer shall retain 1 copy.  If the zoning permit is denied, the City Clerk/Treasurer shall, in
addition to the above, notify the applicant with a memorandum stating the reason for denial of the zoning permit. 
The zoning permit shall be issued for a length of time as determined by the City, but in no event to exceed 12 months.  All construction shall be finished within the time specified in the
zoning permit.  If construction is not completed within the time specified in the zoning permit, the permit shall
become void.  Failure to finish the project within the time specified in the zoning permit shall be a violation of
this ordinance and shall subject the applicant to a fine as established by the City Council, unless prior to the expiration of the permit the applican receives an extension or reissuance of the zoning permit.  Nothing herein obligates the City to extend or reissue a zoning permit.  An extension or reissuance of a zoning permit shall be subject to a fee as established by the City Council.”

Dam Days Parade: Motion by Karsten seconded by Culhane motion unanimously carries to
participate in the Dam Days parade and authorize Kuball to purchase candy for the Dam Days parade and the North Morristown 4^th of July parade.

Maintenance Position: add to April 16^th meeting agenda

Street Maintenance Bids: Motion by Lang seconded by Karsten to accept the quotes from
Timm’s Trucking for snow removal and Dahle Enterprises for street maintenance
repairs.

Dam Days Euchre Tournament: Motion by Lang seconded by Karsten motion unanimously carries to allow the Dam Day Committee to use the hall at no cost on June 1, 2012 for a euchre tournament.

Baseball Association Ballpark agreement: Motion by Karsten seconded by  Culhane motion unanimously carries to approve the contract between the City of Morristown, the baseball Association and WEM
school district for the use of the Babe Nordmeier field.

Maintenance report: Minske is working on the sanitary sewer assessment that the League of
MN Cities sent after their assessment. There are 7 pages of corrections to be
made which will bring the insurance premium down from $2500 to $250.

Minske got quotes on Jetting and televising the sanitary sewer collection system,
Minske rolled off the town and we have 27,000 feet. Underground Technologies
bid $1.05 a foot and Infratech bid was by the hour at $225 an hour.

Motion by Lang seconded by Voegele motion unanimously carries to hire Underground
technologies to clean and televise 1/3 of the system this year for $1.05 a foot.

Doors at the plant need to be replaced. Wenker got quotes from Waseca Glass $2047 for
3 doors plus $560 if they install them.

Minske got a quote from Jerry Voegele to shingle the buildings at the park ( north and
south shelters, restroom) and the maintenance shop. Hopman would like a couple
more bids.

Minske checked on prices for skid loaders at Matejceks and looked at trading the
tractor. With the discounts that municipalities get it doesn’t pay to look for
a used one. A new one was $31,000. They offered $12,000 for the tractor so the
price would be $21,000.

Motion by Karsten seconded by Voegele motion unanimously carries to approve the
maintenance report as presented

Boiler Update: Nothing yet from our attorney. Hopman will send out an email if he
hears anything from the attorney about the boiler.

Motion by Lang seconded by Karsten motion carries to pay the claims and accounts dated
March 22, 2012, April 2, 2012 and Late Claims April 2, 2012

Correspondence and announcements: Skywarn is receiving a $2500 grant from Monsanto on April 4^th
at 6:00 pm if any of the council would like to attend.

Motion by Karsten seconded by Voegele motion carries to add a 2^nd regular meeting
on April 16, 2012 at 7:00 pm

Hopman closed meeting for an employee evaluation at 8:45 pm

Hopman reopened meeting at 9:25 pm

Employeemeeting summary:  Motion by Culhane seconded by Voegele motion carries to give Kuball a 3% cost of living raise and 2% merit increase equaling 5% effective April 1, 2012

Motionby Lang seconded by Voegele motion carries to adjourn at 9:30 pm

Next meeting April 16, 2012

Becky Kuball
City Clerk/Treasurer